Summertime... and the Living is Easy

Or, at least it’s supposed to be, right? But, if your department is like ours, you anxiously await the summer as a time to get ahead, only to realize it’s August 20 all over again. In an effort to help us combat this epidemic, we’ve created a summer project list that we hope will keep us on track and prepared for whatever the 2012-2013 academic calendar holds. I hope you’ll also find some of these ideas helpful as you work toward a rejuvenating, productive summer.

Complete Post-Event Evaluations

If you haven’t already done so, develop post-event evaluations for this semester’s events and document any pertinent information in online documents/folders for access next year.

Inventory Your Supplies

Assess your supply closet items, discarding old supplies and developing a list of items needed. Stock up on any items that you use frequently. If done early in May, there’s a possibility some of the items could be purchased with end-of-the-year funds, if your department is eligible.

Organize Old Event Files

If an event occurred in 2008, does it still need prime-time real estate in your office? Can a few programs be saved and others recycled? For events two years out, we keep everything; those after two years we begin to purge and keep only the most pertinent information (scripts, programs, invitations, videos, etc.).

Develop Production Schedules/Timelines for Upcoming Projects

It’s never too early to begin thinking of future projects. If you’re like us, once you start brainstorming, you’ll think of many new ideas that require additional coordination time. By planning early and setting timelines, you can ensure those new aspects will come to fruition in the next academic year.

Develop an End-of-the-Year Report

Trying to develop your goals for next year, but forgot about all the amazing things you did in the fall? Or, trying to think about how many people attended your event to demonstrate the return on investment? Get in the habit of producing an end-of-the-year report to document your progress and also aid in career development as you set out to accomplish new tasks. End-of-the-year reports are also beneficial when discussing your achievements with your supervisor during your annual review. 

Research Additional Professional Development Opportunities

Speaking of career development, take this time to research new professional organizations, conferences, or workshops you’d like to attend. Then, have a discussion with your supervisor about participating in a few next year.