This form is required for all payments made through the Institute by PCard, Invoice, or Check Request Form sent over to Accounts Payable. Meal per diem limits are imposed for most state-funded events. The policy does not allow you to go to a restaurant, sit down, order, and pay for your lunch there. You may use a PCard when you order ahead of time from the office for delivery or pick up.
All-Inclusive Meeting/Event Per-Person Cost
One best practice to use if your workshop or conference is off site is the All-Inclusive Meeting or Complete Meeting Package (CMP) that can cover all expenses related to meetings. This practice, using a line item that gives the dates for the all-inclusive meeting package with the number of attendees and cost broken out per person, is the best way to go. If you attempt to itemize the meals and lodging, all state travel regulations are imposed and could become quite burdensome when trying to apply all the costs and regulations associated with this one workshop/conference. Plus, if you miss something, it may throw up a red flag to the auditors.
Catering Bid Process
How does Georgia Tech choose its caterers?
Every five years, Auxiliary Services and Procurement and Business Services reevaluate our secondary preferred caterers and extend five-year contracts to selected catering finalists.
Once all the proposals have been completed (approximately one month after the process goes live), a committee consisting of members from Auxiliary Services, Procurement and Business Services, and the Event Coordinators' Network will review preliminary proposals and determine those who should continue in the bidding process. Potential caterers will be invited to campus to showcase their abilities and a final list of caterers will be determined close to the end of the fiscal year.
The committee aims to create a secondary caterer list that provides diversity in offerings and pricing options to accommodate's the needs of campus. Please note that this process does not apply to GT Catering, our primary caterer, nor the Tech Square restaurants. If you have any comments or suggestions regarding those caterers, please contact Kira Freeman to share your thoughts.