The Virtual EMS, or Event Management System, allows staff members across campus to view and reserve many of the classrooms, event spaces, and banner displays available to them.
Use 'Filter; to limit space options based on the date, the number of people, or even equipment needs.
By selecting “Browse Events” from the top menu, users can see a calendar view of room reservations across campus. This is a great tool for staging budget-conscious events that may need to be teamed with another department to share resources for back-to-back events. When you are ready to reserve your space, select the appropriate option under "Request Space". Most rooms can be found in the "Request Event Space" option.
Another great feature of the Virtual EMS is the extensive room information. Click on room names to view photos and equipment lists and save a walk across campus. To see the maximum capacity, select “Features” under the Setup Types tab.
If you are still running into difficulties with the system, Virtual EMS offers assistance under the Help link with the question mark icon. There you can view the complete user’s manual for Virtual EMS. If you ever experience a problem related to booking event space not using the Virtual EMS system, get in touch with the venue contact or Capital Planning and Space Management.
To book a space not listed on Virtual EMS, review our Campus Space section for a list of venues and contacts.
To learn more about how to use software provided by Georgia Tech, visit Lynda.gatech.edu to watch training videos on a variety of topics for all skill levels.